Required to send invoices on a specific date only Thread poster: PRAKASH SHARMA
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Hi proz friends,
Hereby, I am sending you a sample of an email sent by the representative of an Indian agency.
"Dear ........,
Please we advised that the invoice needs to be sent on 30th of every month. Please do not send any invoice on any other date, it will not be considered.
I have cancelled the latest invoice received from you. Kindly sent one consolidated invoice on 30th for all the work done in the month."
Any comments on practice of co... See more Hi proz friends,
Hereby, I am sending you a sample of an email sent by the representative of an Indian agency.
"Dear ........,
Please we advised that the invoice needs to be sent on 30th of every month. Please do not send any invoice on any other date, it will not be considered.
I have cancelled the latest invoice received from you. Kindly sent one consolidated invoice on 30th for all the work done in the month."
Any comments on practice of consolidated invoices, grammar used and the attitude shown here by cancelling the invoice without translator's consent?
: PRAKAASH
[Edited at 2009-11-24 03:43 GMT]
[Subject edited by staff or moderator 2009-11-24 08:42 GMT] ▲ Collapse
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Hello,
Make it clear that it unacceptable...
And send the invoice on 30th so that they pay you if worse comes to worst than never do something else for them ever again...
Regards,
| | | | Kevin Fulton 
United States
Local time: 04:30
German to English
| No big deal. Send one invoice on the 30th | Nov 24, 2009 |
I assume that you're peeved that the client didn't inform you regarding the invoicing policy. Send one invoice on the 30th for all work done that month.
What do you care about the grammar, etc. if they pay you?
| | | | inkweaver
Germany
Local time: 10:30
French to German
+ ...
| Ridiculous... | Nov 24, 2009 |
...IMHO. Why should it be such a big deal for them if you send the invoice on the 24th, for example? They could still pay x days end of month so it would not matter if the invoice was sent on the 15th or 30th, but this is simply ridiculous. At least I can't think of any good reason why they would have to implement such an odd rule.
Send your invoice on the 30th anyway. Personally, I don't think I would be very keen on working for them again ...
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Taija Hyvönen
Finland
Local time: 11:30
Member (2008)
English to Finnish
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I want to be able to just cancel all the invoices when I don't want to pay up! What a nice practice.
Agencies have their invoicing practices and they sometimes come as an unpleasent surprise when the work is done. I have a good client with a practice similar to this, I send them one invoice per month by a certain date. But say I forget to send it and it's late, they don't just CANCEL it!
That may be legal in India, not here...
| | | | | hmm "we advised"? Did they really inform you? | Nov 24, 2009 |
Hello,
well,
Please we advised that the invoice needs to be sent on 30th of every month.
I seem to understand that they had already told you to send invoices only on the 30th - how do they go with February ? So, end of the month ought to be called.
Do I understand it correctly? If so, well, you ought not to have sent the invoice before that date - not to run into an useless waste of time.
It is not odd to be asked to provide one cumulative invoice per month, but I accept it only if I work regularly for an agency and I get several jobs a month. Some other agencies say no more than on invoice per week. I care for one thing though, to be paid at the agreed terms
What I can't accept is the deleting of the invoice. I can't tick off any invoice no. at will and if I have already sent the following invoices I can't play around with numbers. I'd say that for this time they 'd have to accept more than one invoice, re-sent it at the end of the month.
Personally, I prefer end-of-month invoicing and payment instead of invoices and payment for each separate job. Some of my clients prefer an invoice for each job and to be sent immediately after completion, that is there is always an invoice slipping thru out of several a month and I invest quite some time running after my accounting and keeping track of what is still open.
As said, whatever, but that they pay.
Giuliana
| | | | | The date on the invoice | Nov 24, 2009 |
Yes, some of my clients require only ONE invoice at the end of the month summarising all the jobs done for them that month (and one wants it sent both by email and by post). It's nothing unusual. Of course, it's the DATE on the invoice that's important, I think, not the date when the invoice was actually sent or received. After all, the 30th or 31st of the month may fall at a weekend when their (or your) office may be closed. So regardless of when you actually dispatch the summarising invoice, d... See more Yes, some of my clients require only ONE invoice at the end of the month summarising all the jobs done for them that month (and one wants it sent both by email and by post). It's nothing unusual. Of course, it's the DATE on the invoice that's important, I think, not the date when the invoice was actually sent or received. After all, the 30th or 31st of the month may fall at a weekend when their (or your) office may be closed. So regardless of when you actually dispatch the summarising invoice, date it the last day of the month concerned. Am I wrong?
Best wishes,
Jenny ▲ Collapse
| | | | Krzysztof Kajetanowicz (X)
Poland
Local time: 10:30
English to Polish
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Are you working without a contract?
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milinad
Local time: 14:00
German to English
| consolidated invoice | Nov 24, 2009 |
It is acceptable practice to send consolidated invoice at the end of the month for the work done during the month. However cancellation of invoice unilaterally is not done
| | | | PRAKASH SHARMA
India
Local time: 14:00
English to Hindi
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TOPIC STARTER | Thanks for all comments | Nov 24, 2009 |
Dear friends,
I will send an invoice on 30th surely. Regarding 'cancellation of invoice', it was something that raised my eyebrows. However, taking a positive note of their previous quick payment, I calmed down as payment is something which is of utmost importance for me.
I am working without a contract at the moment however I wouldn't like to work for them for too long due to some other reasons. Even right now also, if I am free and at leisure, I accept their job and do the s... See more Dear friends,
I will send an invoice on 30th surely. Regarding 'cancellation of invoice', it was something that raised my eyebrows. However, taking a positive note of their previous quick payment, I calmed down as payment is something which is of utmost importance for me.
I am working without a contract at the moment however I wouldn't like to work for them for too long due to some other reasons. Even right now also, if I am free and at leisure, I accept their job and do the same.
Regards,
PRAKAASH ▲ Collapse
| | | | Tim Drayton
Cyprus
Local time: 11:30
Turkish to English
+ ...
Kevin Fulton wrote:
I assume that you're peeved that the client didn't inform you regarding the invoicing policy. Send one invoice on the 30th for all work done that month.
What do you care about the grammar, etc. if they pay you?
I agree. If you object to the practice, don't work with these people. Otherwise, comply with the instruction. The important thing is that they pay on time.
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I have a company that asks me to issue the invoice and send it to them until 1st of the month. It is not such a big deal in my opinion. I issue the invoice between 25-29 and sent it by express post so it arrives on the 1st.
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| one invoice per month | Nov 24, 2009 |
Jenny Forbes wrote:
Yes, some of my clients require only ONE invoice at the end of the month summarising all the jobs done for them that month (and one wants it sent both by email and by post). It's nothing unusual. Of course, it's the DATE on the invoice that's important, I think, not the date when the invoice was actually sent or received. After all, the 30th or 31st of the month may fall at a weekend when their (or your) office may be closed. So regardless of when you actually dispatch the summarising invoice, date it the last day of the month concerned. Am I wrong?
Best wishes,
Jenny
I can't see anything wrong with the practice of asking subcons to submit one invoice per month on the last day. For small agencies it streamlines the admin and allows them to operate more efficiently, among other things vis a vis their subcontractors.
| | | | | Consolidated invoices | Nov 24, 2009 |
I have a few clients who ask me to send just one invoice per month, but they all say that it must be sent 'at the end of the month', not on a specific date, and they all give a few days, say until the 4th of the following month, for the invoice to be received.
All of MY clients who adopt such a practice are timely payers (which is why, or perhaps because, they receive all invoices for a given month at the time they state, i.e. on their terms) so I am happy to go along with it. It al... See more I have a few clients who ask me to send just one invoice per month, but they all say that it must be sent 'at the end of the month', not on a specific date, and they all give a few days, say until the 4th of the following month, for the invoice to be received.
All of MY clients who adopt such a practice are timely payers (which is why, or perhaps because, they receive all invoices for a given month at the time they state, i.e. on their terms) so I am happy to go along with it. It also means that 4 or 5 smaller jobs will all come under one payment, which saves you having to chase up smaller amounts every week or couple of weeks, so it cuts down on your admin that end too.
As soon as I do a job for an agency requesting a single invoice at the end of the month I make a note in my diary to send the invoice on that day and I don't have any problems with doing it this way at all.
Vicky ▲ Collapse
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Victoria Burns wrote:
I have a few clients who ask me to send just one invoice per month, but they all say that it must be sent 'at the end of the month', not on a specific date, and they all give a few days, say until the 4th of the following month, for the invoice to be received.
All of MY clients who adopt such a practice are timely payers (which is why, or perhaps because, they receive all invoices for a given month at the time they state, i.e. on their terms) so I am happy to go along with it. It also means that 4 or 5 smaller jobs will all come under one payment, which saves you having to chase up smaller amounts every week or couple of weeks, so it cuts down on your admin that end too.
As soon as I do a job for an agency requesting a single invoice at the end of the month I make a note in my diary to send the invoice on that day and I don't have any problems with doing it this way at all.
Vicky
That's exactly right, Victoria.
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